To help your email recipient understand the importance of setting up a meeting, explain the reason. Some issues can be resolved or discussed by email or over the phone, but other discussions are more effective when done in person. You can write something like “My name is Dawn Safino, and I am a nurse practitioner with 12 years of experience,” or “My name is Harris Stephens, and I work in the proofing department on the fourth floor.” 4. Introduce yourself in the email and include relevant detail so they can be assured that the email is authentic. In some situations, you might have to schedule a meeting with someone who does not expect your email and maybe does not know you. Introduce yourself to colleagues you haven’t met Related: How to Address a Cover Letter (With Examples) 3.

Generally, you can use their first and last names: “Hello Jane Smith.” If you are inviting multiple people, you can use a group title, such as “Hello Marketing Department.” Using a businesslike format is always proper in a work setting, so start your email with a salutation as you would with a business letter. Include the word “meeting” or “schedule.” If the email is to someone who is not expecting it, try to include information that will convince them to open it, such as the name of a common friend.įor example, you can use subject lines like “Request to set up a meeting,” “Please respond regarding the best meeting time,” or 'Claire Hollowell suggested we meet.” 2. Write a clear and concise subject lineĪ subject line should be concise, clear and include an interesting or personal detail to engage the recipient. You can use these steps to effectively schedule a meeting by email: 1. When scheduling a meeting by email, be clear about your objectives. In this article, we explain how to schedule a meeting via email, and we offer templates and samples to help you create your own message. The ability to efficiently schedule a meeting by email will help you avoid misunderstandings. You may need to schedule a meeting for a variety of reasons, such as setting up an interview, following up on a business lead or exploring a project with a potential client.

Zoom meeting schedule